Resources for Families
Free downloads to make your next hire even better.
Weekly Check-In Instructions & Template
A weekly check-in is key to helping you and your new employee stay on the same page! Learn about why check-ins are important, how to schedule and prepare for them, and use our templates to help guide these important conversations.
As one of the only agencies in the US to offer nationwide searches, we’re excited to help you find a nanny who matches your qualifications, not just your zip code. This guide will walk you through what to expect when launching a nationwide search with Adventure Nannies.
Newborn Care Specialist Searches
Learn more about how a newborn care specialist can support your family in the first few months of your infant’s life, and what to expect during your search.
Long-Term Nanny Searches
The best place to begin your search! This guide provides answers to frequently asked questions and gives you all the information you need to launch your search with Adventure Nannies.
Travel & Temp Searches
We’re travel pros! Whether you’re bringing a nanny along on tour, for a vacation, or filling in for your regular care team, this guide walks you through every aspect of working with Adventure Nannies to help fill your temporary nanny needs.
Understanding Legal Pay
If it’s your first time hiring a nanny, or hiring a nanny legally, start here to understand all the implications and benefits to legal pay!
Celebrating Work Anniversaries with Nannies
Make sure your nanny is set up to celebrate many more anniversaries by reading our guide to bonuses, raises, and other acknowledgements to make sure they feel appreciated and valued!
About Adventure Nannies Candidates
How do you find candidates for nanny positions?
Our candidates find us through personal and client referrals, our extended nanny network, specialized training programs, local university networks, parenting groups and organizations, our website, networking, and word of mouth. We actively recruit for every family we work with and receive more than 10,000 candidate applications from across the country every year.
Less than 5% of candidates who apply to Adventure Nannies make it through our rigorous qualification process.
Can you help our family find a nanny who has been trained in RIE / Montessori / Waldorf / Pikler?
Yes! We often run specialized searches for nannies who are well-versed in many alternative education and childcare practices.
You may also consider candidates with a basic familiarity and appreciation for your preferred approach and then invest in a formal certification course for the ideal candidate if one is desired.
Can you help us find a bilingual nanny?
Yes! Many of our professional nannies are fluent in second and third languages such as Spanish, French, Mandarin, and American Sign Language. We are one of the only agencies nationwide that offers specialized searches with language and specific education requirements!
Please keep in mind that specialized searches often result in extended timelines.
Can you helps us find a nanny who specializes in working with children with disabilities?
Yes! This is one of our most popular requests. We have many nannies who have formal training, certifications, and/or have years of experience with children who have a range of support needs.
What other household duties do nannies typically perform?
In addition to childcare, a nanny’s household duties may include:
- keeping the children’s areas organized/tidy
- pitching in to the overall cleanliness of the household (light housekeeping)
- loading and unloading the dishwasher
- running errands
- basic meal preparation
- folding/putting away children’s laundry.
Many families who are seeking more of a focus around assisting, errands, cooking, or laundry title their position “nanny/family assistant” to better define the larger scope.
We help you create a job description to attract the ideal candidates.
About the Search and Screening Process
How long will my search take?
It’s good to begin your search at least four weeks before your ideal start date. The process can be shorter or longer depending on how responsive you are, availability of qualified candidates, and your geographic location. Our average timeline is currently 6-8 weeks.
What can I do to expedite the search process?
Families who communicate clearly and quickly tend to get the fastest results. For example, your feedback during the search process is vital to ensure the candidates we screen and present are exactly what you’re looking for.
It’s also important to clearly communicate expectations and guidelines in your candidate interviews and employment agreement, create a plan for training, and provide plenty of opportunities for feedback and open communication.
We guide you the whole way through.
How do you screen your candidates?
Each candidate has at least two interviews with our staff, including your dedicated placement manager. We also check at least three professional references and conduct an online and social media screen.
Once you’ve extended an offer of employment, your new hire will undergo a thorough background check in compliance with applicable laws:
● Criminal Background Investigation
● DMV Driving Record
● Social Security Number Verification
● Sex Offender Registry
● Civil Restraining Orders
● National Wants and Warrants
● Education Verification
● TrustLine Verification (California)
Is Adventure Nannies, itself, vetted?
We are! The nonprofit organization, Association of Premier Nanny Agencies, vets and supports nanny agencies in the United States and around the world. Since the nanny agency industry is largely unregulated, APNA members (such as Adventure Nannies) undergo a rigorous review of all documents, materials, and agreements to ensure they are operating ethically and within the law.
Is there a trial period?
During the interview process, we encourage families to have a paid trial of 1 to 7 days for each candidate.
What if things don't go well after hiring my employee?
We make every effort to help you make the right hiring decision the first time around. But we also understand introducing new caretakers to your children can be stressful for all parties involved. That’s why our team stays in touch after placement to provide guidance as needed on how to preserve a good relationship with your new employee. Often, employer/nanny concerns can be resolved with communication and counseling.
However, for peace of mind, we also offer a generous credit offer toward a future search if things don’t work out within the first year of employment.
I only need a nanny for a few months. What are my options?
For placements shorter than 6 months, we recommend using our travel and temp services.
About Agency Fees and Nanny Compensation
What are your agency fees?
Our nanny placements begin with a $1,000 to $2,000 launch fee, and our final placement fee is 25% of the nanny’s gross annual compensation.
What is the typical hourly rate for an Adventure Nanny?
Long-term Adventure Nannies earn at least $30 per hour, plus overtime if applicable. There is no difference in hourly compensation for live-in or live-out nannies.
What benefits do you suggest offering?
We recommend employers put themselves in the shoes of an employee when making these decisions. Specific benefits vary depending on the nanny’s needs and their specific placement. Common benefits include:
● paid vacation and sick time
● holiday pay
● medical, dental, and/or vision insurance coverage or healthcare stipend
● contribution to nanny’s auto insurance plan
● use of car while not working
● gas mileage stipend
● meals while working
● work cell phone
● relocation assistance
We offer guidance on how to craft your wage and benefits package.
How do I handle taxes for my employee?
Your family will be the nanny’s employer, so you’re responsible for tax withholding. A nanny cannot be a 1099 independent contractor.
We’re happy to introduce you to our expert payroll partners, HomeWork Solutions.
Why do I have to pay my nanny legally? None of my friends do.
The candidates we work with are professionals and expect to be legally employed by your family—the same way someone working for a business would expect to be employed.
It’s becoming less and less common for families to pay their nannies illegally (or more politely called “under the table”), as the IRS is taking more note of these infringements. Hiring a nanny illegally can often result in serious tax and legal consequences for families and also withholds vital protections for nannies, including unemployment and workers compensation benefits.
Additionally, nannies who are paid illegally are unable to verify their professional income and often struggle when applying for rental housing, mortgages, student loans, and auto loans.
We are always more than happy to talk to your friends and explain the risks they may be unknowingly taking on for both their family and their employee by neglecting to pay legally.